Simplicity Package

This is for the couple who has planned every detail of their wedding, but wants to enjoy the wedding day experience and not worry about the fine details. This is the coordination package which Vintage Ivy Events will only manage the logistics of your wedding day so that you can sit back, leave the rest to us, and enjoy your wedding day. This package can be booked up to 6 months before the event date.

Getting Started:
• 2 hour initial consultation to discuss wedding ideas, which include: vision, style, and formality
• Expert advice regarding wedding etiquette
• Wedding monthly checklist

Planning your wedding:
• Limited telephone and unlimited email consultations
• My VIE – online collaborative wedding management tool (provides personalized login/access)
• Maintain vendor payment tracking sheet
• Vendor referrals
• Vendor management: 3 vendor selections, contract negotiation, and visitation to 2 vendors
• Personalized monthly checklist and email reminders to keep you on track
• Payment invoices from vendors
• Timely and consistent follow-up with all vendors on any changes in wedding plans or details
• Create ceremony and reception layouts
• Review two weeks before the wedding vendor contracts and discuss wedding details
• Phone meeting with all vendors two weeks before wedding to confirm wedding day arrangements
• Create wedding day time line for wedding party and vendors with addresses/or directions
• Assist with selection of guest favors & bridal attendant gifts
• Stationery consultation (invitations, programs, menus, announcements, etc.)

Rehearsal:
• Coordinate/attend wedding ceremony rehearsal with officiate, wedding party, and vendors (maximum time of 2 hours)
• Checklist of who is responsible for loading gifts, cake topper, and wedding keepsakes
• Distribute final vendor payments
• Bridal Party and family responsibility checklist (provided if needed)

Wedding Day:
• Supervision of set-up & venue inspection
• Assist with setting of place cards, table settings, cake cutting items, guest book, and distribute favors for wedding
• Help to organize photographs after ceremony and during reception
• Distribute final vendor payments if needed
• Coordinate with all wedding vendors
• Follow through during wedding ceremony and reception based on time line
• Conflict resolution (trouble-shoot and manage all aspects of the wedding day)
• Distribute and pin wedding flowers if needed
• Bustle wedding gown if needed
• Coordinate wedding time line with event MC
• Greet guests at the reception and provide directions if needed
• Coordinate with caterer and baker to create doggie bag for couple after reception
• 1 Event coordinator and 1 event assistant
• 10 hours of coordination on the day of the events (2 hours set up and 1 hour breakdown)
• VIE Wedding Day Emergency Kit (if needed)

*Please note that we highly recommend adding an assistant for events with more than 200 guests or in two locations. This is a $150 flat fee for the entire day.
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Exclusive Package

For the couple who has a busy schedule and needs full assistance with planning the details of their wedding and creative ideas to bring the wedding together. This is the ultimate package which Vintage Ivy Events will provide full assistance without having you to do any of the work, but we do not prohibit you from participating in your wedding planning process. You can be as involved as you would like, you just have the option of leaving the planning completely to us.

Getting Started:
• 2 hour initial consultation to discuss wedding ideas, which include: vision, style, and formality
• Expert advice regarding wedding etiquette
• Wedding monthly checklist

Planning your wedding:
• Unlimited telephone and email consultations
• My VIE – online collaborative wedding management tool (provides personalized login/access)
• Vendor management: partial vendor selection, contract negotiation, and visitation to all vendors
• Personalized monthly checklist and email reminders to keep you on track
• Payment invoices from vendors
• Maintain vendor payment tracking sheet
• Menu tasting and menu selection
• Timely and consistent follow-up with all vendors on any changes in wedding plans or details
• Attend couple’s fittings (maximum 3 salon visits – travel fees may apply)
• Assist with ordering wedding attire (dresses and tuxedos) and arranging for fittings if necessary
• Assist with engagement photo shoot if needed
• Stationery consultation (invitations, programs, menus, announcements, etc.)
• Assist with bridal registry
• Assemble, hand address, and mail wedding invitations if needed. (up to 75 invitations only) Invitations required 8 weeks prior to wedding date (postage paid by the client)
• Assist with RSVP tracking and seating arrangements
• Help secure hotel accommodation (limit 2 hotels) and transportation for out-of-town guest
• Suggest ideas and assemble welcome bags for family, guest, and bridal party (limit is 25 bags) Items may be purchased by VIE, but billed to client or directly purchased by the client
• Arrange tourist attraction activities or concierge services for out-of-town guest arriving early for event
• Arrange with transportation details from and to the airport
• Assist with selection of guest favors & bridal attendant gifts
• Help to obtain information about marriage license and change of name process if needed
• Create ceremony and reception layouts
• Review two weeks before the wedding vendor contracts and discuss wedding details
• Phone meeting with all vendors two weeks before wedding to confirm wedding day arrangements
• Create wedding day time line for wedding party and vendors with addresses/or directions

Rehearsal:
• Coordinate/attend wedding ceremony rehearsal with officiate, wedding party, and vendors (maximum time of 2 hours)
• Checklist of who is responsible for loading gifts, cake topper, and wedding keepsakes
• Distribute final vendor payments
• Deliver welcome bags to assigned hotel for check in distribution (limited 2 hotels)
• Assist with arrangements for rehearsal dinner if needed (coordination of rehearsal dinner is $500 – timeline, menu selection, room layout, etc)
• Bridal Party and family responsibility checklist (provided if needed)

Wedding Day:
• Supervision of set-up & venue inspection
• Assist with setting of place cards, table settings, cake cutting items, guest book, and distribute favors for wedding
• Help to organize photographs after ceremony and during reception
• Distribute final vendor payments if needed
• Coordinate with all wedding vendors
• Follow through during wedding ceremony and reception based on time line
• Conflict resolution (trouble-shoot and manage all aspects of the wedding day)
• Distribute and pin wedding flowers if needed
• Bustle wedding gown if needed
• Coordinate wedding time line with event MC
• Greet guests at the reception and provide directions if needed
• Coordinate with caterer and baker to create doggie bag for couple after reception
• 1 Event coordinator and 2 event assistant
• 12 hours of coordination on the day of the events (2 hours set up and 1 hour breakdown)
• VIE Wedding Day Emergency Kit (if needed)
• Decorate honeymoon suite upon request (if accommodation is in event area)

After the Wedding:
• Return tuxedos if needed (local return)
• Deliver wedding gown to cleaners if needed (local delivery)
• Deliver wedding bouquet to preservation company if needed (local delivery)

*Please note that we highly recommend adding an assistant for events with more than 200 guests or in two locations. This is a $150 flat fee for the entire day.

Destination Package

For the couple who has a destination wedding in mind and needs careful planning details for their beautiful gateway to paradise wedding weekend.

Getting Started:
• 2 hour initial consultation to discuss wedding ideas, which include: vision, style, and formality
• Expert advice regarding wedding etiquette
• Wedding monthly checklist

Planning:
• Event design consultation
• My VIE – online collaborative wedding management tool (provides personalized login/access)
• Stationery consultation
• Vendor Management and logistics
• Event etiquette
• *Service provided in package is same as partial planning package.
• *Pricing will vary in accordance with the size, complexity and location of each event. All packages may be customized to suit your distinct planning needs, style and budget.

Wedding Day:
• Supervision of set-up & venue inspection
• Assist with setting of place cards, table settings, cake cutting items, guest book, and distribute favors for wedding
• Distribute final vendor payments if needed
• Coordinate with all wedding vendors
• Help to organize photographs after ceremony and during reception
• Follow through during wedding ceremony and reception based on time line
• Conflict resolution (trouble-shoot and manage all aspects of the wedding day)
• Coordinate wedding time line with event MC
• Bustle wedding gown
• Distribute and pin wedding flowers
• Greet guests at the reception and provide directions if needed
• Coordinate with caterer and baker to create doggie bag for couple after reception
• 1 Event coordinator and 1 event assistant
• 10 hours of coordination on the day of the events (2 hours set up and 1 hour breakdown)
• Wedding Day Emergency Kit

*Destination wedding/event is subject to air fare and accommodation paid by client along with VIE service fee.